Pestell Minerals and Ingredients – Administrative Assistant

New Hamburg, ON

General Accountability: 
The Administrative Assistant supports the Leadership Team and the Company by handling daily office tasks and administrative support, and providing phone and visitor reception, while being a helpful and positive presence in the workplace.

Responsibilities:

  • Handle general office tasks including processing mail, filing, photocopying, printing of labels, etc
  • Maintain required office supplies inventory
  • Answer incoming calls in a courteous and professional manner and routing calls to the appropriate party
  • Greet and assist visitors in a courteous and professional manner
  • Ensure the main boardroom is stocked at all times including fresh water and coffee supplies and is always tidy
  • Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations, etc for the Leadership team as required.
  • Generate reports, transcribe minutes from meetings, create presentations, conduct research and provide other administrative tasks as requested by the Leadership team
  • Order and pickup snacks and lunches for meetings
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Manage office boardroom bookings
  • Assist the Finance Dept with bookkeeping tasks

Working Conditions:

  • Busy office environment

Qualifications:

  • At least 3 yrs. administrative support and receptionist experience.
  • Excellent computer skills including MS Office Suite and Windows
  • Attention to detail
  • Pleasant telephone voice
  • Excellent verbal and written communication skills including an excellent command of the English language
  • Desire to be proactive
  • Ability to create a positive experience for others.

Please note we have availability of accommodation for applicants with disabilities in our recruitment processes.

Job Type: Full-time

Experience:

  • administrative assistant: 3 years (Preferred)

Apply Now

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