Executive Assistant I

Parks Canada – Coastal BC Field Unit – Pacific Rim National Park Reserve
Pacific Rim (Ucluelet) (British Columbia)
AS-01
One permanent full-time position
$51,699 to $57,820 (currently under review)
For further information on the organization, please visit Parks Canada

Closing date: 29 July 2019 – 23:59, Pacific Time

Who can apply: All persons who have legal status to work in Canada. Please indicate in your application the reason for which you are entitled to work in Canada: Canadian citizenship, permanent resident status or work permit.
Apply online

Important messages
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

No cover letter required – Respond to questions in the on-line application.

*** NOTE: When submitting your application to this selection process, you will be required to answer screening questions to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences) as well as any Additional Qualifications (if applicable).

Applicants must clearly demonstrate how they meet the Education and Experience factors listed in the Essential Qualifications when responding to the questions in the on-line application. Applicants must clearly demonstrate how they meet these factors by providing concrete examples with significant details to explain WHEN, WHERE and HOW you meet each factor. Please note that it is not sufficient to only state that these factors are met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate the experience described when responding to the questions in the on-line application.

Failure to clearly demonstrate how you meet the Education and Experience factors when responding to the questions in the on-line application, may result in the rejection of your application.

Following are some of the benefits associated with applying on-line.
– Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
– Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
– Applicants can verify the status of their applications, at any time.
– Applicants can be notified electronically of tests or interviews and results.
– For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button “Apply Online” below.

Persons who are unable to apply on-line can: email it to pc.rhugcbcotiere-coastalbcfuhr.pc@canada.ca

An assignment or an acting appointment is a temporary resourcing option. The approval of your substantive manager will be required before an offer can be made.

Work environment
Parks Canada is a federal government agency responsible for the protection and presentation of Canada’s outstanding natural and cultural resources through a system of national parks, national marine conservation areas and national historic sites in all regions of Canada.

Intent of the process
A qualifying list will be established, and may be used to fill similar positions of various tenures (indeterminate, seasonal, temporary, full-time, part-time) and various locations within the Coastal BC Field Unit.
Positions to be filled: 1

Information you must provide:

Your résumé.
Contact information for 3 references.
In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION:

Secondary school diploma or an acceptable combination of education, training and/or experience.
*Proof of education & certifications will be required at time of interview.
Degree equivalency

EXPERIENCE
• Experience in providing administrative support services in an office environment including but not limited to maintaining, creating and managing files, records and correspondence
• Experience in the coordination of various administrative services to management including but not limited to coordination of document approvals, coordination of meetings, minute taking and managing schedules and travel.
• Experience in interacting with internal OR external stakeholders
• Experience in financial accountability, coordinating travel and processing travel claims, accounts payable invoices etc.

The following will be applied / assessed at a later date (essential for the job)
English essential

Information on language requirements

KNOWLEDGE OF:
• Knowledge of various software, i.e. Microsoft Word, Microsoft Excel & Microsoft PowerPoint;
• Knowledge of general processes and procedures relative to travel, hospitality, and contracts;
• Knowledge of general office procedures and practices, including effective correspondence management

ABILITIES:
• Ability to work under pressure and with tight deadlines and to adjust priorities;
• Ability to communicate effectively both orally and in writing;
• Ability to develop and maintain systems to track correspondence and facilitate retrieval of information;
• Ability to conduct research, to gather and assemble information from different sources;
• Ability to ensure quality control of information

PERSONAL SUITABILITY:
• Personally Connects With People;
• Makes Things Happen;
• Exercises Sound Judgment;
• Demonstrates Integrity.
• Takes initiative

The following may be applied / assessed at a later date (may be needed for the job)

ADDITIONAL EXPERIENCE :
• Experience in human resources administrative services;
• Experience in drafting, editing, formatting and/or revising correspondence or reports;
• Experience in dealing with senior management;

The above qualifications that “may be applied / assessed at a later date” are not essential to the job, but would be an asset in carrying out the duties of the position. They may be used in screening, assessment or determining right fit for this selection process.

CONDITIONS OF EMPLOYMENT:
• Obtain and maintain a Reliability status with fingerprints
• Possession and maintenance of a valid class 5 driver’s license
• Willingness and ability to travel
• Willingness and ability to work overtime
• May be required to wear a uniform

Other information
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

Parks Canada is committed to the principles of diversity and employment equity under the Employment Equity Act, and strives to ensure that our workforce reflects the diverse nature of Canadian society. We encourage women, Aboriginal peoples, persons with disabilities and members of a visible minority group to self-identify in their application.

Please submit your completed application, including all of the above-mentioned documentation. Failure to do so may result in your application being rejected.

The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.

In accordance with paragraph 8(2)(a) of the Privacy Act, information or material, whether provided directly by the candidate or otherwise obtained by the selection board, used during the selection process for the purpose of assessing a candidate may be used as part of the selection review and recourse processes. Such relevant information may be provided to third parties, such as other candidates or their representatives, who have a legitimate reason to be aware of that information.

Tips for applicants:
• Please provide complete and thorough details of your education and experience.
• Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided.
• Failure to provide sufficient information may result in your application being screened out of the competition.

For tips to navigate the application process step by step, refer to the following site: https://www.youtube.com/watch?v=0GW7P3g9hhI.

Persons are entitled to participate in the appointment process in the official language of their choice.

We thank all those who apply. Only those selected for further consideration will be contacted.

Travel cost for individuals who are not Federal Public Servants will not be covered.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information
Karen Haugen, Superintendent Pacific Rim National Park Reserve
Karen.Haugen@canada.ca

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